We know how managing a print business comes with more than its fair share of challenges. From juggling print runs to ensuring smooth communication, even the smallest of inaccuracies can turn into costly mistakes.

This is where MIS print software can step in to streamline operations whilst also reducing human errors. The right MIS will be designed to improve everything in your business from job scheduling to cost tracking.

Below we’ve looked into some of the most common challenges we know print businesses face, and discuss how integrations and automation can solve them and make your business more profitable.

Challenge 1: Manual errors and inconsistent data

Most print businesses will regularly deal with a large amount of data. This can include everything from quotes and order info to specifications and inventory. We know many printers still rely on manual processes like spreadsheets, emails and even handwritten notes to manage this information.

Whilst these can seem manageable at first, they can quickly become a liability as the business grows.

The problem

Manual data entry is prone to human error. A simple typo in an order form or a missed email can lead to incorrect job specifications, delays, or even reprints. Additionally, having data scattered across different systems or formats makes it difficult to access accurate, up-to-date information when it’s needed.

The solution

By automating key processes MIS eliminates the need for manual data inputting, to reduce the risk of errors. You can have peace of mind that every job spec is accurate and each member of your team is working from the same data set. All information flows accurately through each part of the business.

Challenge 2: Inefficient job scheduling

On a daily basis you will experience having to manage multiple orders, with most needing to stick to tight deadlines, and we understand how easy it is for work to pile up. Poor job scheduling can result in unhappy customers and underused equipment or resources.

The problem

Having to manually schedule jobs will likely result in inefficient operations. If materials or equipment aren’t ready when needed it will cause unwelcome delays. Similarly, overloading machinery and staff will lead to further inaccuracies and breakdowns.

The solution

MIS printing software can take control of your scheduling and automate resource allocation. With a global view of your production processes you can then add further efficiencies to your workflows. Put software in charge of creating realistic timeframes, resources and ensuring staff have realistic workloads.

Challenge 3: Cost control

A critical part of running a profitable print business is getting a firm grip on costs. Everything from materials and staff to equipment maintenance and energy consumption will be a strain on your button line.

Struggling to track costs is common and this leads to further costs, tighter margins and missed opportunities to make savings.

The problem

Without accurate cost tracking it’s easy to underestimate expenses and overlook chances to make savings. Any print job may appear to be profitable on first look, but disorganised cost tracking can quickly reduce margins.

Untracked costs also make it challenging to see where your business might be losing money.

The solution

With an MIS you’ll be able to breakdown your costs to give you much more visibility and control. Inventory tracking and automated workflows will give you almost real time cost tracking.

You can quickly view how much you’ve spent on materials, machinery and labour to help you make informed decisions. You can then even have a chance to research alternative materials or methods to further boost your profits.

Challenge 4: Poor communication with customers

Customers expect transparent and efficient communication with your business. They want to receive quick responses and feel confident their order is on track to be delivered when they need it. For busy print businesses, this level of communication can be a challenge especially when they’re relying on manual processes or outdated systems.

The problem

Poor communication with customers often results in misunderstandings, missed deadlines, and frustration. Additionally, handling queries or changes manually takes time and can lead to errors.

The solution

By integrating a CRM tool directly into your MIS you can instantly enhance customer experience. You can introduce automated updates as orders progress and provide almost real time information. Customers can receive notifications at every stage of their order.

MIS software to future proof your business

The enhanced communication between departments, management and staff, that MIS provides allow businesses of all sizes to maximise their data management strategies and improve their overall efficiency and productivity – the easy access to information helps to inform decisions and make your business more competitive. Contact us today!